Përshkrimi i Punës për Administrator/e Koordinator/e Zyre në Block 5 Construction NYC

Block 5 Construction Group, ofron një mundësi e shkëlqyer për dikë që do të punojë drejtpërdrejt me një kompani ndërtimi të bazuar në Nju Jork, duke përfituar nga përvoja e përditshme në fushat e sigurimeve, faturimit dhe kontabilitetit.

This is an on-site role in our Tirana office. You will work New York business hours so you are available to clients, insurance brokers, vendors, and our NYC team throughout the day.

Working Hours (Monday–Friday)

•  New York (Eastern Time): 7:00 AM – 4:00 PM

•  Tirana (local time): approximately 1:00 PM – 10:00 PM

You must be present in the Tirana office during these hours.

We are looking for a highly organized office administrator to keep Block 5 running smoothly — managing certificates of insurance, invoicing and billing, AP and AR records, and the day-to-day needs of both offices.

What You’ll Do

•  Issue certificates of insurance (COIs) to clients, owners, landlords and buildings for every project, including additional-insured and certificate-holder requirements

•  Manage all project insurance needs — coordinate with our insurance broker on endorsements, policy renewals and project-specific requirements

•  Collect and track subcontractor COIs and W-9s; flag expired or missing coverage before work starts

•  Support the expediting team with insurance certificates, permit-related documents and paperwork needed for filings

•  Get documents notarized — coordinate notarization (in person or remote online notary), then scan, file and send originals where required

•  Prepare and send invoices and progress billings; track payments and follow up on overdue balances

•  Process vendor bills — match invoices to orders, route for approval and record them in the AP log

•  Order supplies and services for both offices, and manage vendors, deliveries and office needs

•  Maintain organized digital files — contracts, insurance, licenses, invoices and project documents

•  Handle calls, emails and calendars, schedule meetings and support new-staff onboarding paperwork

•  Track renewal dates for company licenses, insurance policies and registrations so nothing lapses

•  Keep accounts payable and accounts receivable logs complete, current and well organized

What We Need

•  Fluent written and spoken English — professional emails, letters and calls with clients, insurance brokers, vendors and our NYC team

•  Strong organizational skills and attention to detail

•  Proficiency in Microsoft Excel, Word & Outlook, and Adobe Acrobat / PDF tools

•  Preferred: 2+ years in office administration, bookkeeping or accounting support
Also welcome: a degree or certificate in Business Administration, Accounting or Finance — or proven experience handling invoices, records and client communication

Nice to Have

•  Experience in a construction or real-estate company

•  Familiarity with US insurance terms (COI, additional insured, GL, workers’ comp)

•  Knowledge of construction billing, lien waivers and retainage

•  Experience working with US clients across time zones

•  QuickBooks, Google Workspace, or Procore

What We Offer

•  Competitive monthly salary based on experience and administrative/accounting skills

•  Full-time, long-term position

•  Work directly with a New York City construction company

•  Hands-on experience in insurance, billing and accounting

•  Professional office in Tirana working with a US-based team